PTO Board Member Position Interest

WE NEED YOU!

Our PTO is made of dedicated, hard-working, positive Sugartown parents. The PTO is you! The PTO has several board member positions that will be open for the 2025/2026 school year. Join us! It is a great opportunity to create connections and make a difference in the Sugartown Elementary Community.

Below you will find descriptions of the responsibilities for the board positions available for the 2025/2026 school year. Let us know if you would be interested in volunteering for any of them by answering the questions on this form. Completion of this form is not a commitment to volunteering for a position. Election for board member nominees will be held at our final General Meeting of the school year on 6/3/2025

CO-PRESIDENT:

1. Prepare the agenda and preside at all meetings of the ST PTO and the Executive Board (as defined in Article VIII)
2. Serve as the primary contacts for the principal.
3. Interact with administration.
4. Represent the ST PTO at any necessary outside meetings.
5. Ensure that the by-laws are carried out.
6. Serve as ex officio members of all committees except the nominating committee.

VICE PRESIDENT (ONE OF 3)

1. Interact with other district elementary schools as necessary for the purpose of sharing news and events
2. Assist with the responsibilities of the Co-Presidents when necessary
3. Oversee assigned committees

 TREASURER (ONE OF 2): This Treasurer shall be responsible for all banking transactions. This Treasurer shall:

1. Obtain properly approved reimbursement forms before writing checks or disbursing cash from the bank accounts and making disbursements in accordance with the approved budget or as authorized by the organization
2. Keep an accurate record of receipts and expenditures and conveys them to the other Co- Treasurer each month and as needed
3. Write checks, disburse cash, and deposit funds on behalf of the organization on a timely basis.
4. Ensure that the organization’s tax-exempt status is maintained
5. Fully cooperate with the audit committee should an audit be conducted of the ST PTO records
6. Act as a liaison to assigned committees and be responsible for safeguarding the organization’s funds at various events held by the organization and committees

COMMUNICATIONS COORDINATOR:

1. Be responsible for all internal and external correspondence.
2. Ensure that upcoming ST PTO meetings, events and other pertinent PTO information are appropriately publicized through the PTO newsletter (the PawPrint). The PawPrint shall be distributed to the Sugartown parent community on a biweekly basis on a day determined by the Communications Coordinator.
3. Be responsible for keeping the ST PTO bulletin board and webpage up-to-date.
4. Purchase and send cards to members of the ST community in the event of a birth or death, send thank- you notes when warranted, and engage in similar actions as approved by the Executive Board. This responsibility can be shared as needed with the recording secretary and committee chair(s).
5. Works together with the Webmaster role that has been added to the job role list to maintain the website and school directory.

To view the Bylaws of the Sugartown PTO, CLICK HERE